Definitions of common finance, procurement, and spend-management terms used across Pluto.
Approval required before a purchase is made or a commitment is created.
A code that identifies a bank in international transfers.
An international bank account number used to identify a bank account.
A payment method that moves money directly between bank accounts.
A common payment term meaning payment is due 30 days after invoice date.
A discount for paying an invoice earlier than its due date.
A batch process to pay multiple approved invoices at once.
A report showing how long invoices have been outstanding.
Comparing invoice details against purchase records to validate it.
The review and sign-off process before an invoice is paid.
An invoice that repeats a previously received invoice and risks double payment.
A document issued by a vendor to confirm a credit/refund.
A credit from a vendor that reduces what you owe on invoices.
An invoice received from a supplier/vendor.
A document requesting payment for goods or services provided.
The agreed timing and conditions for paying an invoice.
An extra verification step in addition to a password.
Granting permissions based on user roles.
Single Sign-On using SAML via an identity provider.
A consumption tax applied to many goods and services.
An invoice that meets tax authority requirements for VAT reporting.
Technology that extracts text from invoices/receipts.
A record confirming goods were received from a vendor.
Matching an invoice, purchase order, and goods receipt.
Matching an invoice to a purchase order.
An internal request to buy goods/services before issuing a PO.
A formal document authorizing a purchase from a vendor.
A supplier that provides goods or services to the business.
A recurring charge for software or services.
A claim questioning a transaction or invoice amount/validity.
A reversal initiated through card networks after a dispute.
The final posting of a card transaction after authorization.
A real-time check that approves or declines a card transaction.
The employee/user who is issued and uses a company card.
A maximum amount allowed to be spent within a timeframe or per transaction.
A set of steps for reviewing and approving spend or documents.
A record of changes and actions for accountability and review.
The accounting process to finalize financials for a month.
Recording expenses or revenue when incurred, not when paid.
Matching records to ensure they are complete and accurate.
Assigning an expense to the correct account, category, or cost center.
A unit used to track spend for a team, project, or function.
A structured list of accounts used in the general ledger.
The core accounting record of all financial transactions.
The function/process of managing what a company owes suppliers.
Small cash kept on hand for minor business expenses.
A fixed daily allowance for travel-related expenses.
A business expense paid personally by an employee.
Repayment to employees for approved out-of-pocket expenses.
The process of collecting and attaching receipts to transactions.
A submission that documents business expenses for review and accounting.
Employee spending for travel, meals, lodging, and related costs.
A planned allocation of money for a period, team, or purpose.
A percentage of spend returned to the business as a reward.
A code that classifies the type of merchant a transaction is made with.
Rules that restrict how and where company money can be spent.
A card funded in advance, rather than linked to a credit line.
A plastic card used for in-person or point-of-sale spending.
A card number issued digitally for online or controlled payments.
A company-issued payment card used for business expenses.
