Pluto for Food and Beverage Companies

Expense Management Software for Food and Beverage Companies

Maximize efficiency and control across every aspect of your food and beverage operations—from supplier payments to staff reimbursements—using Pluto’s all-in-one Expense Management and Corporate Card solution.

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Streamline Food & Beverage Expenses with Pluto

Procurement • Supplier Payments • Employee Reimbursements

Control Every Dirham Spent

Set specific spend controls based on departments, menu categories, or production lines. Gain real-time visibility into expenses to ensure budgets are optimized for food production, sourcing, and operational needs.

Replace Petty Cash

Eliminate the need for petty cash by issuing expense cards to managers or team leads. This provides immediate access to funds for operational needs such as purchasing ingredients or covering emergency expenses, while ensuring full visibility and control.

Automate Purchase Requests and Invoice Management

Streamline and automate purchase requests, vendor payments, and invoice approvals from a single platform. Save time, reduce errors, and eliminate manual data entry—enhancing procurement and manufacturing workflows across your food and beverage business.

Integrate with Pluto in 5 minutes

Integrate your accounting software with Pluto and automate reconciliation with your GL codes & tax codes. Transactions happen using Pluto’s Corporate Cards, Reimbursements & Pluto’s Account Payables module - they then sync with your accounting GL code for easy imports.

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Spend management that scales with your manufacturing

Set Spend Rules

Assign expense cards with specific budgets to managers, departments, or menu categories (e.g., ingredients, packaging) to track spending across operations.

Set transaction limits based on daily, monthly, or project needs to prevent overspending on ingredients or production.

Create supplier-specific cards to limit purchases to approved vendors only, such as ingredient suppliers or service providers.

Prevent Fraud and Misuse

Set up payment alerts or schedule payments in advance based on production cycles or menu planning.

Automate invoice processing for real-time visibility and to avoid late fees.

Freeze or lock cards instantly from the Pluto app to prevent unauthorized use, especially during peak times or after-hours.

Unlock funds instantly for urgent needs, like replenishing ingredients or placing last-minute orders, while keeping control.

Enforce company policies to ensure compliance and avoid out-of-policy spending.

Gain Complete Visibility

Monitor all food and beverage expenses from a single, easy-to-use dashboard.
Get real-time insights into spending by department (e.g., kitchen, front-of-house) or menu category (e.g., beverages, appetizers).

Make data-driven decisions with up-to-date information, eliminating manual tracking and guesswork.

Simple solutions made for your team

Easily Collect Receipts via WhatsApp

Submit receipts for card transactions, reimbursements, or vendor purchases directly through WhatsApp or the Pluto app.

Say goodbye to storing and scanning physical receipts

Manage receipts on the go—whether in the kitchen, at the supplier's, or on the road.

Upload your receipts also via

Process Receipts & Invoices in One Click

Simplify invoice processing by forwarding receipts and invoices to a unique Pluto inbox via email.

Pluto uses OCR technology to automatically extract and process key details, speeding up approvals and reducing errors.

Reduce Admin Work with Intelligent OCR

Snap a photo of receipts or invoices, and Pluto will automatically extract the necessary information.

Pluto’s multilingual OCR (including Arabic) reduces manual entry, saving time for your administrative team.

Detect Duplicate Receipts & Out-of-Policy Spending

Receive real-time alerts if duplicate receipts or invoices are submitted.

Automate approval workflows to avoid late payment penalties.

Lock expense cards automatically if used outside of pre-approved vendors or policies to maintain control.

Customizable Approval Workflows

Eliminate manual email-based approvals with automated, customized workflows.

Create approval processes that fit your food and beverage operations

Ensure that all spending requests—whether for ingredients, services, or events—are controlled and fully auditable.

Security measures

Use Pluto’s corporate cards anywhere

With Pluto's corporate cards, your employees gain the freedom to use their cards at the most suitable and economical merchants that welcome Visa or Mastercard across 200+ countries.

Get cost and spend reporting by SKU, vendor, department, branch, location & more

How Pluto works

Issue corporate cards

Equip every employee with our powerful corporate cards.

Full control and visibility

Monitor spend on each SKU, vendor, department, branch or location through Pluto's dashboard.

Effortless approvals

Define a hierarchy & have expenses follow a structured approval process.

Automated reporting

Access insights in real-time. Whether it's daily, weekly, or monthly reports, our platform generates the data you need at the frequency you desire.

Helping MENA Teams Manage their Finances

Works with your existing bank account. Accepted in 200+ countries.